How to activate and set up the Flextime app
TL;DR: Activate the Flextime app from Settings to track your team's working hours, overtime, and vacation balance. Configure weekly or monthly calculation periods and standard working hours to match your company's policies.
Who can do this
Administrators can activate, configure, and manage the Flextime app settings.
All members can view their own flextime data once the app is activated.
What the Flextime app does
The Flextime app allows you to manage the team's work and overtime, get an overview of vacations and their balance, and download a report for accounting with one click.
Activate and configure the Flextime app
Open the Flextime app in Settings.
Select the Activate button and confirm.
Set the daily and weekly working hours under the Settings tab.
By default, Uku sets weekly working hours to 40 and daily hours to 8. The Flextime calculation starts on January 1 of the previous calendar year.
Customize Flextime settings
If needed, you can change the default settings on the Settings tab:
Start and end date — Set the Flextime calculation period. The end date is optional.
Calculation period — Choose whether the calculation is weekly or monthly. At the end of each period, the administrator must approve the time entries logged by employees.
Weekly working hours — Set the standard number of working hours per week.
Working day length — Enter the agreed length of a working day. Uku uses this value to calculate holidays and total working hours.
Consider weekends as working hours — Enable this if weekends should count toward working hours.
Consider public holidays as working hours — Enable this if public holidays should count toward working hours.
Troubleshooting
Flextime calculation looks incorrect
Verify the start date for the Flextime calculation. By default, it begins on January 1 of the previous calendar year. If your company started using Flextime mid-year, adjust the start date accordingly in the Settings tab.
Overtime hours are not showing
Ensure that time entries have been logged by team members and that the administrator has approved completed calculation periods. Unapproved periods may not display overtime totals.
Public holidays are being counted as working days
Check whether Consider public holidays as working hours is enabled in the Flextime settings. Disable this setting if public holidays should reduce the required working hours for that period.
