How to track time?
TL;DR: Uku lets you track time with a built-in stopwatch or manual entry. You can add time to individual tasks, multiple tasks at once, subtasks, and set estimations for future planning.
Who can do this
Any active member of the Uku company account
Time tracking must be enabled in company settings
Uku as Time and Billing Software for Accountants
Tracking time in Uku is optional, but it gives you an overview of the time spent on work. Use Uku to track, forecast, enter, and display time spent on tasks.
Uku allows tracking time with a stopwatch and lets you make corrections later. Time entries can be billable or non-billable.
Using the timer
Open the task you want to track time for.
Click Start timer to begin tracking.
Click Stop timer when you finish working.
The ongoing task appears in the header bar and on the Dashboard. You can stop the timer from either location.
To continue working on the same task, click the timer button again. You can add time to one task multiple times. Time records entered with the timer can be corrected later.
If you start working on a different task, there is no need to stop the current timer first. Simply click Start timer on the new task, and the previous task is automatically paused.
Manual entry and correction of time entries
To enter time manually after completing work, follow these steps:
Open the task.
Click the time display (the numbers showing tracked time) to open the time entry panel.
In the Duration field, enter the time in minutes (for example, 90 minutes = 1h 30min).
Alternatively, fill in the Start and End fields, and Uku will calculate the duration automatically.
Click OK to confirm the time entry.
When you click the Start field, Uku automatically suggests the end time of your last time entry as the start time for the new entry.
If you adjust the task's duration, the end time will update accordingly. Confirm the change with OK.
To delete a time entry, click the Delete option on the entry. Uku will ask for confirmation. Deleted time records cannot be restored.
Adding time to multiple tasks at once
Click the multi-select icon (two checkmarks) above the task list.
Select the tasks you want to add time to.
Click the Add time icon (arrow icon) in the action bar.
You can either add the same amount of time to all selected tasks, or divide the entered time equally among them.
To mark multiple tasks as done in bulk, click the checkmark icon instead.
Estimation
If you know how much time a task will take, you can enter an estimated time in advance.
Open the task.
Click the more options icon (three dots).
Select Add estimation.
Enter the estimated time in the Estimation field that appears.
If a task is marked as done without any tracked time, Uku can automatically convert the estimation into the time spent. To enable this, go to Settings & Apps, open the Tasks app settings, and turn on the corresponding option.
Estimation for repetitive tasks
Open the task.
Click the more options icon (three dots).
Select Edit template task.
Click the more options icon (three dots) again.
Select Add estimation.
The estimation is visible in the Calendar view within each day's summary area.
Commenting on time entries
When a task has several time entries, adding comments helps clarify what was done during each session.
Open the task.
Click the time display (the numbers showing tracked time).
Click the comment icon (speech bubble) next to the relevant time entry.
Enter your comment in the window that opens.
You can view an existing comment by hovering over the comment icon next to a time entry.
Tracking time for subtasks in the checklist
You can track working time for individual subtasks within a checklist.
Open the task.
Hover over the subtask you want to track time for.
Click the timer icon (arrow) that appears on the subtask row.
Time tracked on a subtask is added to the total time for the parent task. You can see which subtask was worked on in the time entry comments.
Troubleshooting
Timer did not stop and shows excessive hours: Open the time entry panel by clicking the time display, then manually correct the End time or Duration and click OK.
Estimation does not auto-convert to time spent when task is marked done: Verify the setting is enabled under Settings & Apps in the Tasks app configuration.
Cannot see the timer in the header: Make sure you have an active timer running. If it was started from a different device or browser, try refreshing the page.
Time entries appear as non-billable when they should be billable: Open the time entry and toggle the Billable setting. Check that the task or client is configured for billable time by default.