Task settings
TL;DR: Task settings let you control how tasks behave across your company — including template visibility, time estimation defaults, checklist enforcement, topic management, and time entry restrictions.
Who can do this
Users with Owner or Admin role in the company account
How to access task settings
Select Settings & Apps from the main menu.
Click on your company's app card.
Select Settings from the navigation menu.
Available task settings
Disable Uku's task templates
If you want employees to use only company-generated task templates rather than those that Uku automatically generates, you can hide Uku's task plans. This prevents employees from accidentally selecting the wrong plan.
Set the estimation as the time, if the exact value is not entered
You can set an estimation for each task. When employees forget to track time, Uku will automatically use the estimation as the time spent on the task.
The checklist must be completed to finish the task
For extensive tasks, you can include a checklist. When this setting is enabled, all checklist items must be checked before the task can be marked as completed.
Disable topic management for members
To maintain consistent reporting, you can prevent members (employees) from creating topics. Employees must then select from topics already created by administrators, keeping report data consistent.
Disable time edit for members
When enabled, employees can only record time using the stopwatch and cannot manually edit time entries afterward.
Allow time entries in future
Enabling this setting allows all members to add time entries for future dates, such as vacations or planned leave.
Lock time entries
This locks time entries for all members. Your company can choose whether entries are locked on a weekly or monthly basis.
When time entries are locked, Owner and Admin users can still modify them, but Members cannot.
Troubleshooting
Members can still edit time entries after locking: Verify the lock setting is active and that the user's role is Member, not Admin or Owner.
Uku task templates still appear after disabling: Ask members to refresh their browser or log out and back in for the change to take effect.
Tasks can be completed without finishing the checklist: Confirm that the The checklist must be completed to finish the task setting is toggled on in your company settings.