How to identify overlaps and missing time records
Use the Time view in Report to spot overlapping or missing time entries. Color-coded lines highlight gaps and overlaps so you can correct them quickly.
Who can do this
All Uku users can check their own time records in Report
Managers and admins can review time records for any team member
Viewing overlaps and gaps
The Time view in Report shows when time entries overlap or have gaps. Overlaps may occur by mistake, while gaps can happen during breaks such as lunch. Color-coded lines make it easy to identify issues.
Select Report from the main menu.
Switch to the Time tab in the report view.
Set the Member filter to the person whose time records you want to review.
Click the Time column header to sort time records in chronological order.
Important: You must select a specific member, and the time entries must be sorted in chronological order for the color-coded lines to appear.
Understanding the color-coded lines
Three different colored lines appear between time entries in the report:
Long black line -- separates tasks by day.
Green line -- indicates a gap between consecutive time entries.
Red line -- indicates that two time entries overlap (recorded at the same time).
Correcting time entries
Fixing gaps (green line)
When you see a green line, you can fill the gap using the following steps:
Hover over the green line and click the three-dot menu that appears.
Select one of the following options:
Add to previous time entry -- extends the previous task to cover the gap.
Add to next time entry -- extends the next task to cover the gap.
Add new task -- opens the task creation window with the gap duration pre-filled as the time entry.
Fixing overlaps (red line)
When you see a red line, you can resolve the overlap using the following steps:
Hover over the red line and click the three-dot menu that appears.
Select one of the following options:
Cut previous time record -- removes the overlapping portion from the first task.
Cut next time record -- removes the overlapping portion from the second task.
Tip: Check your time entries at the end of each day rather than waiting until the end of the month. Save a filter with your name and the Time tab selected so you can access the view quickly. Set up the correct filters and click the Save (disk) icon to store the view.
Troubleshooting
Color-coded lines are not appearing: Ensure you have selected a specific Member in the filter and that time entries are sorted chronologically by clicking the Time column header. Both conditions must be met.
Green line appears during a lunch break: This is expected. Gaps during breaks are normal and do not need to be corrected. You can ignore green lines that correspond to known break times.
Three-dot menu does not appear on hover: Make sure you are hovering directly over the colored line itself. The menu appears near the line, not on the time entry rows.
Overlap corrections seem to affect the wrong task: Double-check which task is "previous" and which is "next" by reviewing the chronological order. The "previous" task is the one that started earlier.