Uku’s Dashboard offers each user a personal work view where all tasks for the day are shown. Tasks can be filtered, sorted, and grouped in different ways. Below is an overview of the Dashboard views, planning options, and task management features to help keep your workday structured and clear.
Dashboard content and layout
Uku Dashboard opens automatically for every user after login. The dashboard shows only tasks assigned to that specific user, sorted by due date – starting with unfinished tasks.
In the dashboard header:
Planner – a weekly view where tasks can be rescheduled by dragging and dropping.
Search – a tool for finding specific tasks or client-related information.
Planner
The Planner opens a calendar view for the current week. Tasks can be rescheduled by dragging them to the desired day of the week, and you can also view plans for previous or upcoming weeks.
Click the “Today” button to instantly return to the current day’s view.
Search
When you enter a search term without pressing Enter, the system searches within client, account, and topic names.
If you press Enter, Uku searches the following fields:
Task title and description
Checklist
Client name
Topic name
Task ID and recurrence ID
Dashboard views
There are three different views on the Dashboard:
Tasks – the default view showing today’s tasks
Later – view for postponed tasks (see how to postpone tasks)
Catch Up – communication overview (comments, emails, client portal messages)
"Catch up" gives you an overview of tasks where another team member has added a comment, a client has replied to your email, or a client has responded via the client portal.
If there are new messages, a green dot will notify you.
Opened tasks remain in the "Catch up – Seen" section until they are marked as done.
Dashboard filters and sorting
Filter and sorting tools are located in the upper right corner of the Dashboard.
Filter icon: reveals the hidden filter bar and save tools
Sort icon: allows sorting tasks by:
Start time
Deadline
Client
Topic
Status (New, In Progress, Done)
Dashboard filters
Filters at the top of the Dashboard help you find tasks more precisely:
Date filter – choose a suitable period
Task status – All, To Do, Overdue, Delayed, Done, Archived
Topic – filter by topic
User – select one or more users
Client – select one or more clients
Search checks the following fields:
Task title and description
Checklist
Client name
Topic name
Task ID and recurrence ID
Additional filters and saving filters
Additional filters and saving tools are on the right side.
You can add filters using the “+” icon and remove them with the “x”.
Save filters to find the needed information even faster later on.
Read how to save Dashboard.
Account – tasks linked to the selected company.
Important – tasks marked as important.
Extra Work – tasks marked as additional work.
Recurring Task – tasks set as recurring.
I Follow – tasks where you’ve been added as a follower. [Read more]
Commented – tasks that have comments added. [Read more]
Tracked Time – tasks with time tracked. [Read more]
Client Portal – tasks sent to the Client Portal. [Read more]
Estimated – tasks with a time estimate added. [Read more]
Delegated to – tasks that have been delegated to you.
Delegated by – tasks filtered by delegator.
Project – tasks linked to a specific project.
Task Tools
Task display limits
If no date filter is selected, Uku will display tasks for the current day by default.
To view older tasks, select tasks created 45, 90, or 180 days ago.
Multiselect
Show multiselect – adds checkboxes in front of client names. This allows you to perform bulk actions like deleting, archiving, delegating, postponing, or marking tasks as done.
Progress Bar
At the end of the taskbar, a progress bar is displayed for the selected period:
Estimated Time
Number of Overdue Tasks
Tasks To Do
Tasks In Progress
Task Details
You can make the Dashboard more informative by showing topic and checklist information directly on the task bar.
Additionally, you can add custom fields to the Dashboard.
[Read how to create custom fields].
In case the due date of the task is today, the date is orange.
On the task row we show email automations. Last automation status will be taken.
Green - successful, email was sent
Red - sending email failed
Grey - there is automation set up for the task
Grouping
Tasks can be grouped in the following ways:
Don't group – tasks are sorted by start date
Group by client – only client names are shown; clicking a client reveals their tasks
Group by project – tasks are grouped by projects
Group by topic – groups tasks by topic
Group by status – groups into Undone, In Progress, and Completed
Group by user – groups tasks by assigned user
Group by client group – groups by client groups
Group by period – groups by day, week, and month
Group by date – groups tasks with the same start date; earlier tasks are shown first
Archived tasks are also visible below the grouping options.
Read how to keep your Dashboard clean.
