How to see and change the Flextime agreement
TL;DR: After activating the Flextime app, each member's profile includes an Agreement section showing expected working hours. Administrators can change the company-wide default or set personal agreements for individual members.
Who can do this
Viewing agreements: Any member can view their own Flextime agreement
Changing agreements: Only users with Admin role can add or change Flextime agreements
The Flextime app must be activated for your company account
What is the Flextime agreement?
The Flextime agreement defines the expected number of working hours per week or month for each team member. After activating the Flextime app, Uku adds an Agreement section to each member's profile.
By default, the company agreement applies to all members. Administrators can override it with a personal agreement for individual members.
Agreement types
Company - The company's default agreement that applies to all members
Personal - A custom agreement for specific situations (part-time work, project-based arrangements, etc.)
The Flextime report uses the agreement to calculate and display expected working hours.
How to add or change a Flextime agreement
Open the Main Menu and select Members.
Open the profile of the member whose agreement you want to change.
Scroll to the Agreement section.
Click Change agreement.
Click + Add agreement.
Fill in the required fields (hours per week or month, start date, etc.).
Click Save.
Tip: To exclude a team member from the Flextime report entirely, create a personal agreement with 0 hours.
How to set up a customized work schedule
If an employee has a special arrangement (part-time work, specific working days), you can customize their schedule.
Follow the steps above to open the member's Agreement section.
Click + Add agreement.
Select Customize.
Enter the agreed working hours and specific dates.
Click Save.
The customized work schedule is reflected in the Flextime report, showing the correct expected hours for each day.
Important: Always confirm each change by clicking the Save button. Unsaved changes will be lost.
Troubleshooting
Agreement section not visible on member profiles: The Flextime app may not be activated. Go to Settings & Apps and activate the Flextime app first.
Cannot change a member's agreement: Only Admin users can modify agreements. Ask your account administrator to make the change.
Flextime report shows incorrect expected hours: Check whether the member has a personal agreement that overrides the company default. Open their profile and review the Agreement section.
Member should not appear in the Flextime report: Set their personal agreement to 0 hours. This effectively excludes them from the Flextime calculations.
