Personalize your outgoing emails with a branded signature that includes your company logo, contact details, social media links, and dynamic variables.
TL;DR: Go to the Email app, select Signatures, click + Add, fill in your details and formatting, then save. Attach your signature when composing emails inside any task.
Who can do this
Any Uku user with access to the Email app
Account owners can set a company-wide default signature
Creating a signature
Email recipients see many messages each day. A well-designed signature helps them quickly identify who sent the message and how to reach you.
Open the Email app and select Signatures.
Click + Add.
Enter a name for the signature.
Choose the logo placement by clicking the arrow selector and picking a position. The preview area shows how the logo will appear in the email body.
Set the visibility: choose whether the signature is available to Everyone or only to You. Account owners can also mark the signature as the company default.
Fill in the Top, Middle, and Bottom content fields with the text you want recipients to see alongside the signature. Only use the fields you need — if you leave the Middle or Bottom field empty but keep it enabled, it may insert a visible gap or blank line. Delete content from any field you do not use.
Add links to your company's social media accounts (LinkedIn, Facebook, etc.).
Click the underlined A icon to open formatting tools. When adding a hyperlink, the editor shows two fields: the top field is the display text (what recipients see) and the bottom field is the URL. Enter the full URL including https:// in the bottom field only.
Click the variable selector (next to the formatting icon) to insert dynamic variables such as sender name or phone number.
Click Save.
Editing a signature
Open the Email app and go to the Signatures tab.
Find the signature you want to edit and click the pencil icon at the end of its row.
Make your changes in the settings window.
Click Save.
Deleting a signature
Open the signature you want to delete.
Click the three-dot menu (more options).
Select Delete signature.
Using a signature in an email
Open the task where you want to send an email.
Click the Add Email icon in the task action bar.
Click the signature placeholder and select the signature you want to use.
Review the email for spelling errors.
Click Save to preserve your changes.
Troubleshooting
Signature does not appear in the email composer — Make sure the signature visibility is set to Everyone or that you are the creator. Only saved signatures appear in the selection list.
Company logo is missing from the signature — Verify that a logo has been uploaded in the signature settings and that a placement option is selected.
Variables show placeholder text instead of actual values — Dynamic variables resolve when the email is sent, not in the editor preview. Send a test email to confirm they populate correctly.
Cannot set a default signature for the company — Only the account owner has permission to mark a signature as the company default. Ask your account owner to update this setting.
