Deleting and archiving topics
Topics that are no longer needed can be deleted or archived in Uku. Deleting removes unused topics permanently, while archiving preserves data for topics still connected to tasks.
Who can do this
Users with access to Settings & Apps
Company account administrators or managers
If a topic is connected to existing tasks, it cannot be deleted. You must archive it instead. Archived topics still appear in reports.
How to delete a topic
Open Settings & Apps from the main menu.
Select the Tasks app.
Locate the topic you want to delete and click the pencil icon next to it.
In the edit view, click Delete.
Confirm the deletion when Uku asks for confirmation. The topic is permanently removed from the list.
How to archive a topic
Open Settings & Apps from the main menu.
Select the Tasks app.
Click the pencil icon next to the topic you want to archive.
Click Delete. Uku displays a warning that the topic is in use and cannot be deleted.
Select Archive from the options presented.
Viewing and restoring archived topics
To view archived topics, navigate to the Topics section within the Tasks settings and click View archive.
To restore an archived topic, open the archive and select the topic you want to restore. The restored topic reappears in the active topics list and becomes available for use in tasks again.
Troubleshooting
Cannot delete a topic: The topic is connected to one or more tasks. Use the archive option instead to remove it from the active list while preserving report data.
Archived topic still appears in reports: This is expected behavior. Archiving preserves historical data so your reports remain accurate.
Accidentally archived the wrong topic: Open the archive view and restore the topic. It will return to the active topics list immediately.