How to use your calendar
TL;DR: Uku's calendar view lets you schedule, prioritize, and drag tasks across days on your dashboard. You can customize the view with filters, track daily time against your Flextime agreement, and save personalized default views.
Who can do this
Any Uku member with dashboard access
Calendar settings are personal to each user
Opening the calendar
Navigate to your Dashboard.
Click the Planner icon to open the calendar view.
Click the Planner icon again to close the calendar.
The default dashboard uses a to-do list view. The calendar adds a weekly view alongside it, allowing you to schedule tasks by week and day.
Dragging tasks in the calendar
You can rearrange tasks in the calendar by clicking and dragging them:
Vertical drag (priority reorder) — Move a task to change its priority order. After refreshing the browser, tasks appear in the updated order on your dashboard.
Horizontal drag (reschedule) — Drag a task to a different day column to change its start date.
Tracked time and Flextime agreement
Uku displays a progress bar in the calendar for each day you have tracked time. When you meet your daily target, Uku highlights the day in green. The expected daily result is based on your Flextime agreement.
Each day shows two numbers:
The first number shows how much time has been tracked for that day.
The second number shows the Flextime agreement target.
Click on the time numbers to open a report view showing the tasks tracked on that day along with the measured time for each task.
Customize calendar view
Open the Calendar filters panel to configure your preferred calendar view. The available filter options include:
Calendar range — Choose between a 2-week or 4-week calendar.
Topics — Filter tasks by specific topics.
Clients — Select one or multiple clients.
Users — Choose which team members' tasks appear on your calendar.
Calendar settings
In Calendar settings, you can manage what additional information is displayed in your calendar.
Events and remote work
Company events — Add events to inform and notify company employees (e.g., trainings, summer days, conferences).
Remote work — Employees can add the days and time periods when they plan to work remotely.
Display toggles
You can toggle whether the following items appear in your calendar:
Tasks
Vacations
Colleagues' birthdays
Company contacts' birthdays
Check or uncheck the relevant boxes to show or hide these items.
Grouping options
You can choose how vacations and birthdays are displayed:
Don't group — All birthdays and vacations are displayed as separate entries. Click on an individual entry to see more details.
Group items — A summary bar is displayed in the calendar. Click it to see details in the sidebar.
Saving calendar view
Configure your preferred filters and settings.
Click the Save icon (floppy disk icon).
Click Make this my default view to set this configuration as your default.
Every time you open the calendar, your saved default view will load automatically.
Note: A task may not appear on the expected calendar day if it has a different start time configured.
Troubleshooting
Tasks not appearing on the expected day — Check the task's start date. If the start date differs from today, the task will appear on that date instead.
Calendar view resets after refresh — You may not have saved your view. Click the Save icon and select Make this my default view to persist your settings.
Daily time progress bar is missing — Ensure your Flextime agreement is configured. Without it, the progress bar will not appear.
Cannot see colleagues' tasks in the calendar — Open the Calendar filters panel and select the relevant team members under the Users filter.