Time estimation

Time estimations let you record how long a task should take before you start working on it. Use estimations for workday planning — you can see daily totals in the Calendar and compare estimated vs. actual hours in Report.

• All team members can add estimations to tasks assigned to them.
• Company Admins and Company Owners (and users with Client Admin permission) can add estimations to client Workflow recurring tasks and templates.

Time estimation needs no setting-up. Every Uku account has it, and anyone can add an estimate to a task assigned to them. One optional company setting decides what happens when a task is completed with no tracked time at all.

1. Select Settings & Apps from the main navigation menu.
2. Open the Company app settings.
3. Go to the Settings tab.
4. Enable the option Set the estimation as the time if the exact value is not entered.
5. Click Save.

Once the setting is on, a task marked done without any tracked time takes its estimation as the logged time. Leave the setting off and such a task records no time.

1. Open the task.
2. Click the three-dot menu (more options).
3. Select Add estimation.
4. Enter the estimated duration.
5. Click Save.

The estimation appears on the task and is included in the daily totals in the Calendar view.

Setting the estimation on the recurring task template means every occurrence of that task inherits the estimation automatically.

1. Select Clients from the main navigation menu and open the client’s profile.
2. Select the Workflow tab.
3. Open the recurring task you want to estimate.
4. Add the time estimation.
5. Click Save.

Adding estimations to a template automatically applies them to all clients that use that template — no need to set estimations client by client.

1. Select Settings & Apps from the main navigation menu.
2. Open the Tasks app settings.
3. Select the Workflow templates tab.
4. Open the template where you want to add an estimation.
5. Open the specific task within the template and add the estimation.
6. Click Save.

In the Calendar view, each day shows a summary of total estimated time for tasks scheduled on that day. This helps you see at a glance how busy a particular day will be before you start working.

Open Report and use the Properties button to add the Estimation column to the Tasks or Summary tab. This lets you compare estimated vs. actual time across clients, members, or date ranges.

The estimation feature may not be enabled. Go to Settings & Apps → Company → Settings and confirm the estimation option is active. Ask a Company Admin to enable it if it is not already on.

Verify the task has a start date that falls within the currently visible calendar range. Tasks without a scheduled date do not appear in the Calendar and will not contribute to the daily estimation total.

Estimations added to a template apply to clients newly assigned to that template. For existing client workflows, you need to either update the estimation on each recurring task manually, or use the workflow template push feature to apply changes across all clients.

The Set the estimation as the time if the exact value is not entered setting is a fallback — it only converts the estimation to tracked time when no actual time entry exists. Once you log even one minute of tracked time, the actual value takes precedence and the estimation is not used.